Dimensions

Each Dimension has a visibility mode that controls which team members can see it. You set this when you create or edit a Dimension.

Dimension visibility

Visibility mode decides whether a Dimension is available to every member who has workspace access, or only to members whose scope group explicitly includes it.

The two modes

Open is the right choice for shared reference data that most of the organisation needs — things like Region, Department, or Cost Centre. As long as a user is in any scope group, they can see an Open Dimension.

Restricted is for sensitive or specialised Dimensions that only certain teams should know exist — for example, a Social Media Spend dimension that only the marketing team should see. A user cannot see a Restricted Dimension unless their scope group includes it, regardless of their role.

Concrete example

Imagine your workspace has two Dimensions:

• Region — visibility set to Open
• Social Media — visibility set to Restricted

A Viewer belongs to a scope group called “Europe Operations” with the criterion Region = Europe.

• Region: the Viewer can see the Region Dimension in their list. Their scope group’s criterion further limits them to the “Europe” value only — they do not see other regions.
• Social Media: the Viewer cannot see the Social Media Dimension at all. Their scope group does not include it, and because the Dimension is Restricted, they are denied access entirely.

Now add a second scope group, “Social Media — Global”, that includes the Social Media Dimension with no value filter. Assign the Viewer to this group as well. They can now see Social Media and all of its values.

Scope model reference

The full access decision follows this order:

How to set visibility mode

Visibility mode is set on the Dimension itself, not on the scope group.

1. Go to Dimensions and open the Dimension you want to configure (or click New Dimension to create one).
2. Find the Visibility field in the form. It shows either an unlocked icon (Open) or an amber lock icon (Restricted).
3. Toggle between Open and Restricted and save.

The change takes effect immediately. Users who currently see the Dimension and lose access after a change to Restricted will no longer find it in their list on their next page load.

Visibility and Workbooks

Dimension visibility also affects Workbooks. If a Dimension is a column in a Workbook, a user who cannot see that Dimension cannot see or enter values in that column. If the Workbook itself is scoped by that Dimension, the user may also be excluded from rows that reference it.