Dimension Visibility
Each Dimension has a visibility mode that controls which team members can see it. You set this when you create or edit a Dimension.
Dimension visibility
Visibility mode decides whether a Dimension is available to every member who has workspace access, or only to members whose scope group explicitly includes it.
The two modes
| Mode | Who can see this Dimension |
|---|---|
| Open (default) | Any team member with workspace access — even without a scope group |
| Restricted | Only team members whose scope group explicitly includes this Dimension |
Open is the right choice for shared reference data that most of the organisation needs — things like Region, Department, or Cost Centre. Every workspace member can see an Open Dimension’s values, even one who doesn’t belong to any scope group — a scope group’s criteria only narrow which values they see (see the concrete example below).
Restricted is for sensitive or specialised Dimensions that only certain teams should know exist — for example, a Social Media Spend dimension that only the marketing team should see. A user cannot see a Restricted Dimension unless their scope group includes it, regardless of their role.
Concrete example
Imagine your workspace has two Dimensions:
- Region — visibility set to Open
- Social Media — visibility set to Restricted
A Viewer belongs to a scope group called “Europe Operations” with the criterion Region = Europe.
- Region: the Viewer can see the Region Dimension in their list. Their scope group’s criterion further limits them to the “Europe” value only — they do not see other regions.
- Social Media: the Viewer cannot see the Social Media Dimension at all. Their scope group does not include it, and because the Dimension is Restricted, they are denied access entirely.
Now add a second scope group, “Social Media — Global”, that includes the Social Media Dimension with no value filter. Assign the Viewer to this group as well. They can now see Social Media and all of its values.
Scope model reference
The full access decision follows this order:
| User situation | Open Dimension | Restricted Dimension |
|---|---|---|
| Admin | Sees it | Sees it |
| No scope group at all | Sees all values (read-only) | Sees nothing |
| In a scope group, no criteria for this Dimension | Sees all values | Cannot see the Dimension |
| In a scope group with criteria covering this Dimension | Sees allowed values only | Sees allowed values only |
A user who belongs to no scope group still sees every value in an Open Dimension, read-only. Restricted Dimensions are the strict-hide case — those stay invisible until a scope group explicitly includes them. See Scope groups.
How to set visibility mode
Visibility mode is set on the Dimension itself, not on the scope group.
- Go to Dimensions and open the Dimension you want to configure (or click New Dimension to create one).
- Find the Visibility field in the form. It shows either an unlocked icon (Open) or an amber lock icon (Restricted).
- Toggle between Open and Restricted and save.
The change takes effect immediately. Users who currently see the Dimension and lose access after a change to Restricted will no longer find it in their list on their next page load.
Visibility and Workbooks
Dimension visibility also affects Workbooks. If a Dimension is a column in a Workbook, a user who cannot see that Dimension cannot see or enter values in that column. If the Workbook itself is scoped by that Dimension, the user may also be excluded from rows that reference it.
Admins bypass visibility settings entirely. They always see every Dimension and every Workbook column, regardless of mode.
Change history
Every Dimension keeps a server-side change history: creation, adding or removing values, metadata edits, visibility changes, owner reassignment, archiving, restoring, and Combined Dimension regenerates. Open a Dimension and go to its Change history tab to see the full log, or export the current page to CSV (up to 100 rows per export).
Change history is visible to Admins and members of the Dimension’s owner group only — narrower than who can see the Dimension itself. Everyone else sees a message explaining they don’t have access to this history.
History is forward-only: it captures changes from when this feature shipped onward, with nothing backfilled from before.